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Minutes of the Meeting of the Parish Council held on

Thursday 14th June, 2007

at 8.15 p.m. in the Village Hall

Present were:

Mr Bull, Mr Clark, Mr Cousins, Mrs Kesterton, Mrs Oliveira, Mr Perry, Mr Rixson & Mrs Clark (Clerk).

In attendance:

Cllr Down (for part of meeting).

  1. Apologies for Absence

    Cllr Walsh.

  2. Membership

    Mr Bull and Mr Cousins were co-opted to the Council. They each signed their Declaration of Acceptance of Office.

  3. Approval of the Minutes of the Previous Meeting

    The minutes of the meeting held on 9th May, 2007 were agreed, (with the addition of Cllr Walsh to the list of attendees for part of the meeting), and signed.

  4. Matters Arising

    1. Ethical Framework

      For the benefit of new members the Clerk explained the ethical framework within which the Council functions.

      1. Register of Members' Interests

        Forms were distributed to members to complete the Register of Members' Interests.

      2. Dispensation – Stansted Airport

        Letters requesting a dispensation from the Ethical Standards Officer at Uttlesford District Council (so that matters relating to Stansted Airport could be discussed) were signed by all members.

      3. Code of Conduct

        Guides to the new Code of Conduct, which came into force on 3rd May, 2007, were distributed to members. This new code must be adopted by the Council by 2nd October, 2007.

    2. Highways – Annual Parish Visit

      There was little evidence that the visit had taken place and the Clerk would check on this.

      Mr Bull had been in touch with Highways over a number of matters at Cherry Green. The Clerk would suggest that they could be dealt with as part of the Parish Visit.

    3. Parish Liaison Meeting – 13th June, 2007

      Mrs Oliveira had gone to Saffron Walden, but the meeting had not taken place. She would write to Uttlesford District Council to complain.

    4. U.A.L.C. A.G.M. – 21st June

      Mrs Oliveira hoped to attend.

  5. Village Hall

    1. Finance

      At 31st May the Village Hall account stood at £578.85. It was agreed to sign a cheque for £54 payable to Uttlesford District Council for the visits by the Pest Control Officer.

    2. Tables

      The five new tables had arrived. The outcome of our application to the Uttlesford Community Project Grant Scheme for five more tables and 96 dinner plates was awaited.

    3. Meeting 16th May

      Following the public meeting on 16th May Mr Oliveira had sprayed off the weeds in the car park, Mr Pratt had agreed to fit the guttering to the rear of the extension, and Uttlesford's Pest Control Officer had paid two visits to the hall. Mrs Oliveira was still working on the cleaning rota.

    4. Hiring Charges

      After some discussion it was agreed to fix the hiring charge at £10 per hour, with a reasonable allowance for setting up and clearing up. A £100 cash deposit would be required for all occasional bookings. The hire charge for tables would remain unchanged. The booking clerk was to continue to use her discretion with regard to ad hoc use of the hall, and the special arrangement with Mr Collier would continue for the time being. These charges were proposed by Mr Clark, seconded by Mr Perry and agreed unanimously.

    5. Model Hiring Agreement and Model Standard Rules

      The Clerk had obtained copies of the models from RCCE and passed these to Mrs Oliveira to review. Mr Bull undertook to obtain a copy of the agreements used by a similar hall in Thaxted.

    6. Bank Mandate

      It was agreed that the signatories to the village hall account would be Mrs Oliveira, Mrs Clark, Mrs Kesterton and Mr Perry, and that each cheque would require two signatures. The Clerk would obtain the necessary forms.

    7. The Big Lottery

      An invitation had been received to attend a meeting concerning how to obtain money from the Big Lottery Fund. Nobody was able to attend.

  6. Stansted Airport

    1. Public Inquiry in respect of Generation 1 Planning Application

      Mrs Oliveira had attended the Inquiry and circulated some of the papers she had collected. Mrs Oliveira would be presenting the Council's evidence to the Inquiry on 26th September. She would prepare her statement in time for discussion at the next meeting.

    2. G2 Road and Rail Access Consultation

      The Council had replied to the Consultation, with the proviso that it was an interim response as more information about the modal split between road and rail had recently been published and would need consideration. A further consultation on rail access had been commenced in early June. This would be circulated with a response being drawn up at the July meeting.

    3. Baseline Survey

      BAA were putting in place machinery to measure the effects an expanded airport would have on the local 14 parishes, and was conducting a survey to establish a base-line against which to measure those effects. The base-line survey would be circulated for comments.

    4. SSE Picnic with Terry Waite

      An invitation to attend a picnic with Terry Waite at the SSE wood on 8th July had been received.

    5. Faber Maunsell

      BAA's consultants, Faber Maunsell, having being doing some work with regard to local road, public rights of way and boundary treatments following the proposed construction of a second runway, wanted the Council to convene a public meeting to discuss its proposals. It had been decided to invite them to our next meeting. Councillors from Great Easton Parish Council had also been invited to attend.

  7. Footpaths

    Mrs Oliveira reported that resurfacing work had started on the byway by North Hall Cottages, which is now closed.

  8. Correspondence

    1. Civic Amenity Scheme

      Uttlesford District Council had not received the Council's application for two skips in 2007. The Clerk had been in correspondence with the officer concerned and we have now been offered two dates: Sunday 22nd July between 12.30 and 4.00 p.m. (Village Hall car park) and Saturday 17th November between 8.00 and 11.30 a.m. (field entrance next to Chestnuts).

    2. Salt Bins

      A reply had been received from Highways to the effect that the cost of providing salt bins was now £350 each. It was agreed not to pursue these, but to ask Highways to erect ‘ICE’ signs on the bend by North Hall Cottages, and outside Brown's End Cottage.

    3. Speed Limit Woodgates End

      Cllr Walsh had advised that this scheme is in this year's Locally Determined Programme, and that Chris Stoneham from Highways hoped to meet with the Parish Council shortly to discuss the extent of the scheme and to get the consultation process underway.

  9. Finance

    1. Verification of Cashbook

      As the books were still with the internal auditor no verification was performed.

    2. Balances

      Balances as at 31st May, 2007 at Barclays Bank, Dunmow were reported as follows:

      Community Account (current) £614.48  
      Business Reserve Account (high rate deposit) £5,796.16  
        £6,410.64  

    3. Signing of Cheques

      There were no cheques to sign. Since the last meeting the revised insurance renewal notice had been received and a cheque had been drawn in favour of Allianz Cornhill in the amount of £445.56.

    4. Internal Audit

      The books were with the auditor for his review.

    5. Annual Review of Clerk's Salary

      Mr Clark declared an interest in this item and took no part in the discussion.

      Mrs Oliveira had sought advice from EALC and suggested that the Clerk's salary and expenses should be based on a rate of £10 an hour and a four hour week. This would mean a salary of £1,285.00 and expenses of £795.00 to be paid half-yearly in arrears with effect from 1st April, 2007. In future this could simply be adjusted in line with inflation. This suggestion was proposed by Mrs Oliveira, seconded by Mr Perry and passed nem con.

    6. Bank Mandate

      It was agreed that all Councillors should be signatories to the Council's account, and that each cheque would require two signatures. Proposed Mr Clark, seconded by Mr Rixson and agreed unanimously. The Clerk would obtain the necessary forms.

  10. Planning

    The current situation on planning applications is:

    1. Crabscrote

      Change of use from residential dwelling to dwelling of multiple occupation with resident landlord

      Refused

    2. 1 The Maltings

      Two storey/single rear extension and front porch – amendment to previously granted permission

      Refused

    3. Bell Meadow

      Change of use of land from paddock to small holding

      Awaited

    4. The Paddock

      One and half storey side extension

      Awaited

  11. Election of Other Officers

    It was proposed by Mr Cousins, seconded by Mr Perry, and agreed unanimously, that Mrs Oliveira continue to be the Parish Public Transport Representative and the Parish Footpath Representative, and that Mrs Kesterton continue to be our representative on the Broxted & District Community Association.

  12. Any Other Business

    1. Bus Shelters

      We had been advised by Essex County Council that ‘No Smoking’ signs must be displayed in the bus shelters, and that the Parish Council was responsible for enforcing the no smoking law which will come into force on 1st July.

    2. Pledgdon Green Road

      Following an increase in police presence in the Pledgdon Green Road, Mr Cousins had ascertained from a police officer that this was now classified as a ‘high security area’.

    3. Community Project Grant Scheme

      Cllr Down reported that at the recent East Area Panel Meeting these grants were discussed, and the question had been asked if our application for 5 tables was for the same 5 tables that we had received a grant from the Stansted Airport Community Trust. The Clerk would contact Cllr Flack to explain the matter to her.

  13. Date of the Next Meeting

    The next meeting was set for Thursday, 12th July at 8.15 p.m. in the Village Hall. The meeting would be addressed by representatives of Faber Maunsell, (see 6.e above).

Cllr Down was thanked for her attendance and the meeting closed at 9.50 p.m.

External link to the FIVE PARISHES

Five Parishes

   

External link to STOP STANSTED EXPANSION campaign

Stop Stansted Expansion

External link to the FIVE PARISHES

Five Parishes

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