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Minutes of the Meeting of the Parish Council held on

Wednesday, 17 September, 2003

in the Village Hall at 8.00 p.m.

Present were:

Mrs Burton, Mr Clark, Miss Collinson, Mrs Kesterton, Mrs Oliveira, Mr Rixson, and Mrs Clark (Clerk).

In Attendance:

Cllr Mrs Down.

  1. Apologies for Absence

    These had been received from Cllr Whitehead.

  2. Membership

    Uttlesford had advised there had been no requests to call an election to fill the vacancy arising from the resignation of Mrs Flook; the Parish Council should now co-opt. One local resident had shown some interest in the vacancy. Mrs Oliveira undertook to pursue this.

  3. Approval of Minutes of the Previous Meeting

    The minutes of the meeting held on 9th July, 2003 were agreed and signed.

  4. Matters Arising

    1. Jubilee Village Sign

      No quotation had been received from Pleshey Forge, however, one had been received from Alpha Signs of Debden Green for a 1000mm v 800mm sign, at a cost of £546.00 plus VAT. Having carefully studied the design and specification members unanimously agreed to accept it, and increased the budget from £500 to £650, proposed Mrs Kesterton, seconded Miss Collinson and agreed unanimously. (This budget includes the sum of £270.04 being held as village monies left over from the Jubilee Celebrations, page 386, item 9 of the Minutes). The Clerk was asked to write to Alpha Signs accepting the design and price and advising that details about the colour of lettering required and the size of the post to which the sign would be affixed would be supplied.

    2. Emergency Planning

      Miss Collinson reported on the emergency planning exercise she had attended on 30th July, 2003. She commented that it had become obvious that in the event of a real situation, Parish Emergency Plans would be superseded by County and by the Emergency Services. She also commented that suitable areas of hardstanding for use by fire appliances and other heavy vehicles ought to be identified in the revised Emergency Plan. Details of the next Emergency Planning Meeting to be held on 1st October, 2003 had been received. Miss Collinson was to attend.

    3. Delfit's Lane

      Highways had advised that legislation covering the installation of road signs does not extend to Public Rights of Way, and that motorists at Sucksted Green are already warned of potential hazards at the junction from both directions. It was agreed not to take the matter further. The Clerk was asked to put a note about the lane in the Five Parishes Magazine.

    4. Bank Opposite Ashgrove

      This had been reported to Highways.

    5. Parish Memorabilia to County

      This was to be arranged as soon as the necessary information, which was still being circulated, had been returned to the Clerk.

  5. Correspondence

    1. Community Achievement Award Scheme 2003-2004

      Nominations were now being sought. It was unanimously agreed to make a nomination. Mr Clark and Mrs Oliveira agreed to liaise over the wording of the citation.

    2. Essex Air Ambulance

      A request had been received for suggestions for a voluntary representative to assist with fund-raising in the Parish. It was suggested that an appeal be put in the Five Parishes Magazine.

    3. Motorcycle Accident Reduction Initiative

      In an effort to reduce motorcycle accidents in the county, an offer of up to two information signs per village detailing the motorcycle death toll in Essex had been received. The Clerk was asked to apply for two signs.

    4. Uttlesford Citizen's Advice Bureau

      An appeal for funds had been received. It was unanimously agreed that £150 be donated, proposed by Mrs Oliveira and seconded by Mrs Kesterton.

    5. BAA Fuel Pipeline

      A letter had been sent by BAA to those parishes through which a proposed new fuel pipeline to the airport would pass, asking to meet with Parish representatives prior to the submission of a planning application to Uttlesford. Mrs Oliveira agreed to act as the parish representative and arrange to meet with BAA since the pipeline would pass through the village.

    6. SSE Beacon Lighting, 28th September

      Although the village had no beacon it was suggested that the site at Moor End Farm of the bonfire lit during the Jubilee celebrations be used. This was, however, rejected because of the tinder-dry land conditions. The Clerk was to convey this to SSE.

    7. Common Land

      A letter had been received from the Countryside Agency. The Countryside and Rights of Way Act 2002 will create new rights to walk on ‘access land’. A draft map enclosed with the letter showed the Common Land at Cherry Green and at the junction at Church Hall, but no other access land.

  6. Finance

    1. Balances

      Balances as at 31st August, 2003 at Barclays Bank, Dunmow were reported as follows:

      Community Account (current) £ 1,165.18
      Business Reserve Account (high rate deposit) £3,044.80
      TOTAL £4,209.98

      The second half-year instalment of the precept of £2,750.00 was expected shortly.

    2. Signing of Cheques

      It was agreed to sign the following cheque:

      P. Clark April-Sept salary £566.50, expenses £312.50 £879.00
      CAB – donation £150.00

    3. Audit 2002-2003

      The internal audit had been carried out and the accounts confirmed as being properly maintained. The internal auditor had, however, asked that the small surplus of £270.04 arising from the Jubilee celebrations and minuted as Item 9, page 386, be banked. This cash had been held for safekeeping by the Clerk who had felt that it to be village money since the event had been funded by several sources in addition to the Parish Council. In accordance with the internal auditor's request this sum had been banked on 8th August, 2003 and is included in the balance held in the Community Account as detailed above. The Clerk was asked to write to the internal auditor confirming that his request had been carried out and thanking him for his services, for which he had asked no payment. All the necessary documentation was now with the external auditor.

  7. Planning Matters

    Pledgdon Barn, Pledgdon Green:

    Storage of cars from 1988 to Feb 1998 by Continental Cars and from Feb 1998 to present time by Saab Continental Cars;

    Certificate of lawfulness awaited.

  8. Any Other Business

    1. Footpaths

      Mrs Burton, as Parish Footpaths Representative, reported that:

      1. Stiles on footpaths at Tilty Meadows had been put up without permission – she had reported this to Highways.

      2. The bridle path from School Lane between Molehill Green and Brown's End Road had become overgrown - this had been reported to Highways.

      3. The footpath beyond Woodview, Pledgdon Green was reported to be overgrown – to be followed up.

    2. Cranham Road

      The Clerk was asked to contact Uttlesford, as owner of the road, to arrange for the overgrown hedge to be cut back.

    3. Parish Paths Partnership

      Mrs Burton expressed interest in attending a course on Negotiating with Landowners, and understanding creation and diversion schemes, to be held on 24th October, 2003. It was agreed to sign a cheque for the booking fee of £15.00.

    4. Common Land

      It was agreed to purchase a book entitled ‘Our Common Land’ from NALC at a cost of £14.00. It was agreed to sign a cheque for this amount.

  9. Date of the Next Meeting

    The date of the next meeting was confirmed as Wednesday, 12th November, 2003 at 8.00 p.m. in the Village Hall.

Cllr Mrs Down was thanked for her attendance and the meeting closed at 9.15 p.m.

External link to the FIVE PARISHES

Five Parishes

   

External link to STOP STANSTED EXPANSION campaign

Stop Stansted Expansion

External link to the FIVE PARISHES

Five Parishes

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